Computational Engineering Division-Administrative Specialist IV
Organisation Name: Lawrence Livermore National Laboratory (LLNL)
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Join us and make YOUR mark on the World! Come join Lawrence Livermore National Laboratory (LLNL) where we apply science and technology to make the world a safer place; now one of 2019 Best Places to Work by Glassdoor! We have an opening for an Administrative Specialist IV. You will be a key member of the team delivering solutions that enable the division to achieve its objectives. You will be adaptable in a dynamic environment to strategically support various projects and functions. In addition to being well-organized and methodical, your strong communication skills will be needed to interact with a variety of people and job functions with an experienced business perspective to contribute. This position is in the Computational Engineering Division (CED) Office within the Engineering Directorate. Essential Duties - Represent CED management in daily administrative matters to gather, clarify, coordinate, and disseminate information which will require working closely with internal and external customers. - Provide administrative support for coordination of summer scholar and Academic Cooperation Program (ACP) participants. Track and maintain scholar/faculty employees working closely with the Scholar and Academic Cooperation Program office. - Prepare domestic and international travel involving complex itineraries and incorporating and rescheduling as priorities evolve and change; process expense vouchers; take initiative to resolve issues. - Coordinate external visits and assignments often requiring special paperwork, verification of security clearances, preparation of agendas, badging and information dissemination. - Establish and maintain complex databases, spreadsheets, and reports for the Engineering Directorate. Coordinate daily administrative responsibilities specific to CED, making decisions of moderate to high impact on day-to-day operations. - Serve as a resource and interpret institutional, directorate and division organizational policies and procedures, including scholar hiring activities. - Generate correspondence on own initiative and compose administrative or personnel material of a sensitive nature for signature. - Independently assess and respond to inquiries, prioritize actions, follow-up and ensure resolution on a wide variety of issues. May serve on administrative special projects. - Perform other duties as assigned. Qualifications - Advanced administrative experience, with accurate keyboarding, editing, grammar, and proofreading skills. - Excellent organizational skills and experience working under minimal supervision in a multitask environment of rapidly changing priorities, deadlines, and frequent interruptions. - Experience researching, interpreting, formulating recommendations, and applying related policies and procedures and ability to be proactive to meet programmatic needs and requirements while tracking, compiling, and monitoring data. - Excellent interpersonal, communication and presentation skills. - Effective problem solving and decision making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems. - Ability to be self-motivated and flexible, exercising a high degree of discretion, tact and mature judgment in handling business sensitive information and personnel interactions. - Advanced computer skills and experience with the Microsoft Office suite and the ability to learn new software quickly. Desired Qualifications - Experience with the following LLNL systems: Cliqbook, eCaps, ePay, FTS, LAPIS, LEAP, LHIRE, LITE, LTRAIN, VTS Pre-Employment Drug Test: External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor. Security Clearance: This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. Note: This is a Career Indefinite position. Lab employees and external candidates may be considered for this position. About Us Lawrence Livermore National Laboratory (LLNL), located in the San Francisco Bay Area (East Bay), is a premier applied science laboratory that is part of the National Nuclear Security Administration (NNSA) within the Department of Energy (DOE). LLNL's mission is strengthening national security by developing and applying cutting-edge science, technology, and engineering that respond with vision, quality, integrity, and technical excellence to scientific issues of national importance. The Laboratory has a current annual budget of about $2.1 billion, employing approximately 6,800 employees. LLNL is an affirmative action/ equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, protected veteran status, age, citizenship, or any other characteristic protected by law.
