Onboarding and Scholar Administrator - Computational Engineering Division (CED) - Active Clearance Required
Organisation Name: LLNL
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Company Description
Join us and make YOUR mark on the World!
Are you interested in joining some of the brightest talent in the world to strengthen the United States security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people talents ideas experiences and perspectives. This is important for continued success of the Laboratorys mission.
Pay Range
$72210 - $89652Annually for the A01.1 level
Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education experience the external labor market and internal equity.
Job Description
We have an opening for a Onboarding and Scholar Administratorto work in a dynamic and fast-paced environment. You will be a member of the Computational Engineering Division office administrative team in support of strategic business operations and activities. In addition to being well-organized and methodical your strong organizational and communications skills will be needed to interact with a variety of people and a multidisciplinary team. This position is in the Computational Engineering Division (CED) within the Engineering Directorate.
In this roleyou will
Administer successful onboarding processes of new hires in partnership and collaboration with CED management and hiring managers to ensure a positive first experience for new CED employees in the Laboratory.
Manage and execute hiring onboarding and off-boarding processes for CED Scholar Faculty and Academic Cooperation Program hires including building hire packages initiating Personnel Administrative System actions verifying security clearances and acting as a resource to division personnel as an integral part of the CED Hiring Team. Serve as a backup to the Office Manager for full time CED hiring activities.
Establish and maintain tracking spreadsheets as well as electronic record-keeping systems as required for the administrative and operational hiring activities; collect data to maintain hiring metrics and recommend hiring process improvements.
Create and implement scholar and new hire programs to facilitate and encourage assimilation and acclimation to the Laboratory.
Initiateand coordinate the day-to-day hiring activities and process flow to include extensive interactions with the Engineering Directorate Office Staff HR Employment Team and other institutional divisions. Provide continuous follow-up with management to confirm hiring and onboarding plans while ensuring candidates needs are being met.
Assess business operational and/or organizational requirements and deliverables and apply general knowledge of policies procedures methods and practices propose improvements of onboarding and hiring practices for the division and implement approved actions.
Assess interpret identify solutions and ensure resolution of tasks and inquiries using knowledge of the area supported; determine and execute appropriate administrative processes. Assist in the development of and capture new and improved business and administrative practices for the division.
Serve as a resource through sharing skills and knowledge with others; may provide training and mentoring to others as needed.
Perform other duties as assigned.
Qualifications
This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.
Experience coordinating administrative and operational work activities and multi-faceted internal processes for the work unit and/or functional area.
Experience working on organizational projects with the ability to understand customer needs and interpret and apply relevant policies and procedures.
Understanding of basic principles of personnel administration policies and procedures and of human resources compliance requirements.
Effective analytical problem solving and decision-making skills necessary to resolve recommend and approve appropriate actions to implement solutions.
Experience coordinating and prioritizing high volume requests and multi-faceted internal processes under short changing deadlines with numerous and frequent interruptions.
Experience problem-solving and effective decision-making skills to anticipate identify and independently recommend appropriate actions and solutions to complex administrative problems.
Demonstrated ability to work independently with the aptitude to assume responsibility and make decisions with minimal guidance within a multidisciplinary team.
Effective interpersonal skills with the ability to handle sensitive and confidential issues with tact discretion and mature judgment; ability to effectively deal with difficult situations and personnel.
Strong written and verbal communication skills; advanced organizational skills attention to detail accuracy and follow through.
Basic knowledge of computers and associated software including MS Office applications; experience creating and maintaining Excel spreadsheets.
Qualifications We Desire
Experience with Smart Recruiters CAT LAPIS EAM and other LLNL administrative software and platforms.
Additional Information
All your information will be kept confidential according to EEO guidelines.
Position Information
This is a Career Indefinite position open to Lab employees and external candidates.
This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
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